The Vienna financial controller will be responsible of the finances for K+K Palais Hotel with 66 rooms & K+K Maria Theresia Hotel with 132 rooms.
The hotels are in central locations and are in walking distance of Vienna’s best sights, opera houses and shopping boulevards.
The K+K Palais is the former palace of Emperor Franz Joseph and the hotel K+K Maria Theresia is right in the middle
of the bubble district number 7.
Job Scope
Financial controller will manage the day-to-day accounting procedures of two hotels and act as business support to the other departments by streamlining processes and procedures to improve operational efficiency. The FC will be the link between the General Manager, the outsourced accounting team and the Regional Financial and Asset Manager Team. You will be playing an important role in the daily operations and will have the opportunity to shape the way you are controlling both costs and policies and ensuring the hotels are compliant with local legislation.
Key Relationships
- Reporting to the General Manager
- Point of contact for outsourced accounting team, Regional Financial and Asset Manager Team and Regional Operational team.
- Business partner to all departments and HODs
Main Responsibilities
Purchasing:
- To guide the Heads of Departments to ensure that all purchase orders are entered in the hotel’s procurement system and approved according to the Procurement Policy
- Check that contracts are entered into after evaluating multiple quotes and approval process in line with power of authority.
- Coordinate and initiate cost control procedures in different departments and make suggestions towards improvements.
Accounts Payable:
- Ensuring accuracy of invoice coding
- Supplier relationship
- Approve invoices in Invoicing tools
- Verify payment run accuracy once draft is sent by External accounting company
Storage & Inventory:
- To control and spot check stores
- Verify accuracy on Stock Count
- Cost controlling activities (check F&B reallocation, investigate potential variances, supporting kitchen with menu engineering, cost of sales analysis)
- Internal audit for fraud and risk prevention
Payroll:
- To participate and assist in the payroll processes for month end
- To host Weekly payroll meetings
- Provide cross charges
- Provide Payroll accruals not in the scope of local payroll company
- Ensuring local requirements are met
Income Audit:
- Check rebates, discounts, refunds, and in-house entertainment.
- Double check credit card integration and PMS/POS reconciliation
- Perform spot-check on unsual rates
- Check VAT is in line with local requirements
General Cashier:
- Reconciling weekly banking drop (as per PMS/POS) vs money received bank
- Approve petty cash expenditure
- To undertake surprise float counts monthly in Reception and all F&B Outlets
Accounts Receivable:
- To collect supporting document for credit limits proposal to provide to GM and Regional finance team)
- Monitor incoming payments and ensuring deposits are posted on a timely basis
- Verify commissions are correctly deducted if at source
- Check credit card reconciliation
- Chasing clients for debts higher than 60 days
- Creating bad debt provision journal including credit card chargeback
Reporting & Financial Records:
- Support GM with the Month-End process preparation and review of P&L
- Support GM In yearly Budgets and Weekly & Monthly forecasts
- Maintain and keep all financial records and files and contracts secure and organized in line with local retention policy
- Cash flow management and Bank transfers (working capital checks)
- FFE transfers initiation
- Prepare local taxes calculations
- Support Financial Audit
General:
- Perform any other tasks as assigned by your line manager in pursuit of the achievement of business goals.
- Protects assets by establishing, monitoring, and enforcing internal controls.
- Implement and uphold all finance policies and report any irregularities.
- Always comply with the company’s corporate code of conduct
- Desire and ability to improve your knowledge and abilities through on-going training.
- Ability to work as part of a diverse team with colleagues from different viewpoints, cultures, and countries.
- Pro-actively pursue all practices in-line with company environmental initiatives.
Experience
-
- Business English is a must on top of German
- Experience in Austrian local accounting
- Ideally experience with Protel PMs system
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